Executive Assistant

We are seeking a highly capable and proactive Executive Assistant to provide direct support to a C-Level Executive. This role goes beyond traditional administrative tasks—it requires someone who can anticipate needs, manage complex priorities, and act as a trusted extension in both internal and external interactions.

What You’ll Do

• Manage a high-volume and constantly shifting calendar, ensuring meetings and commitments are prioritized appropriately.
• Serve as a liaison between the Executive and internal/external stakeholders, maintaining a polished, professional, and client-focused presence.
• Support preparation for strategy sessions, board meetings, and leadership discussions, including creating and refining materials in PowerPoint and Excel.
• Help organize and streamline information flow—capturing details, drafting communications, and ensuring follow-ups are completed.
• Coordinate with senior leaders, board members, clients, and external partners to arrange calls, meetings, and events.
• Maintain confidentiality and discretion, acting as a trusted partner and safeguarding sensitive information.
• Be available and responsive beyond standard office hours as needed to support critical business priorities.
• Additional responsibilities: HR support, market research and financial analysis

What We’re Looking For

• Bachelor’s degree or associate degree preferred.
• Related experience in a fast-paced environment.
• Exceptional organizational skills and the ability to manage competing priorities with confidence.
• Strong technical proficiency, particularly in Microsoft Outlook, Teams, PowerPoint, and Excel.
• Maturity, professionalism, and the ability to represent the President with polish and discretion.
• A problem-solver who can take initiative, anticipate needs, and follow through without being micromanaged.
• A relationship-driven professional who values trust, confidentiality, and client responsiveness.

Why This Role

This is not a standard administrative role—it’s an opportunity to work side-by-side with a dynamic executive, directly contributing to the success of the organization. You’ll be entrusted with high-level responsibilities, given access to strategic conversations, and empowered to make a significant impact. In return, we offer competitive compensation, excellent benefits, and a culture that values dedication, integrity, and collaboration.